BOOKING GUIDE

From seminars and workshops to cooking classes and photo shoots,
RYOZAN PARK offers 7 versatile event spaces to bring your ideas to life.

How to get started

STEP 01

Check the availability

Please check the availability for your preferred date and time from each space’s calendar.

STEP 02

Contact us

Please contact us with your preferred space, date, and time. Prior to holding an event, a tour of the event space is required. You can schedule a tour on weekdays from 10:00 AM to 4:00 PM. Online tours are also available.

STEP 03

Submit the usage application form

About three business days after your tour, we’ll email you the application form. Please provide the required information.

STEP 04

Issue an invoice

We will email the invoice within about a week. Please ensure payment is made by the invoice due date.

STEP 05

Payment & Booking Confirmation

Your reservation will be officially confirmed once your payment has been received. Although a payment deadline is set, please note that until your payment is confirmed, we may accept applications from other parties.

STEP 06

Start using the event space

Before using the event space, please check the “User Guide” that will be sent after your reservation is confirmed. Make the most of RYOZAN PARK and turn your ambitions into reality.

FAQ

Q1.
Will staff be on-site on the day of use?
A:

No, all spaces are unmanned. Please be sure to review the “User Guide” in advance before using the space.

Q2.
How do I know how to enter the space and use the facilities?
A:

We will explain this during the tour, but it is also clearly stated in the “User Guide,” which is sent after your payment is confirmed (once your reservation is confirmed).

Q3.
How can I pay the fee?
A:

Please make your payment by credit card or bank transfer.

Q4.
What is the cancellation policy?
A:

Cancellation fees are charged as follows: 5% of the total cost from the time the reservation is confirmed, 30% starting 30 days prior, 50% starting 7 days prior, and 100% starting the day before the scheduled date.

Q5.
When is the payment due date?
A:

Please make the payment within seven days of confirming your reservation. If payment is not confirmed, the reservation will be automatically cancelled.

Q6.
Does my reservation time include setup and cleanup?
A:

Yes. Your reservation time covers everything from entry to exit, so please book with enough time in mind. We ask that you allow about 30 minutes for cleanup and restoring the space.

Q7.
Do you offer a catering menu?
A:

Catering is available from the LOUNGE. For other spaces, please pick up your catering order at the LOUNGE. For details, please contact <cafeportglasgow@gmail.com> / 03-6902-0818 (Mr. Sekine).

Q8.
May I use the space for profit-making activities?
A:

Please feel free to ask. We have hosted many commercial events in the past.

Q9.
Are microphones and projectors available for rent? Is there a fee?
A:

Microphones, projectors, screens, and other equipment are available in the LOUNGE and THE WHITE ROOM free of charge. For other facilities, please check each space’s detail page.

Q10.
Can I park my bicycle or car on-site?
A:

Bicycle parking is available only at the LOUNGE and THE WHITE ROOM. Other spaces do not have bicycle parking.
There is no car parking at any of the spaces. Please use nearby paid parking.

Q11.
Are plates, cups, and utensils provided in the kitchen?
A:

Yes. A variety of glasses, dishes, and utensils are available, all free of charge.

Q12.
Can I send items to the venue ahead of time?
A:

No, we do not receive items on-site before your event. Please send them to the nearest delivery office for pickup.

Q13.
How can I use the photos, images, or content on this website?
A:

Unauthorized reproduction, copying, or use of the images and content on this site is strictly prohibited.
If you wish to use any content from this site, please contact us in advance.